Try to use your company's products or services as your employee handbook. Your employee handbook should be an evergreen resource within your company, with employees referring back to it regularly. A health and safety policy will include information on who their health and safety reps are, risk assessments and the health and safety equipment. The employee handbook is often one of the first parts of a new starters onboarding journey as part of starting their new job. The much-circulated Valve employee handbook (PDF) explains: "Nobody 'reports to' anybody else. Step 3: Build your document library with metadata. By using one font for the headings, another for the subheadings, and a third for the body (main) text the handbook design is interesting without being overwhelming. We know theyre not simple to create. Here are six areas that can help you kick-start a strong employee handbook. They can ensure that policies, procedures and working practices are enforced fairly and rigorously, thus eliminating confusion and misalignment within your team. This means that the handbook can offer both legal and non-legal value, through covering these rights and mitigating any potential conflict within the company by clearly stating the expectations and protocols from day one. Having all policies and procedures in a manual facilitates training about them to all employees. In this article, we dive into what an employee handbook should include and provide examples of companies that have created highly regarded handbooks to inspire you. Employers should not underestimate the value of maintaining the employee handbook. Whether youre requesting time or tracking it, time management takes no time at all. They help a company outline workplace expectations, giving employees a defined structure to work from. Code of conduct. Toptal has over a decade of experience operating as a remote company. Starting a new position in a new company can often seem overwhelming, with lots of new faces, information, and policies to learn. You will need a firm understanding of your companys foundation, mission, core values, employment law requirements, and more. ), but you dont need to outline the nitty gritty details in your handbook. 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An employee handbook is a document that communicates your companys mission, policies and expectations. Their employee handbook is genuine, tip-centered, and human. This allows the new starter to know exactly what to expect immediately without being overwhelmed with information. For existing employees, the handbook serves as a point of reference they can turn to whenever they need certain workplace information, such as payroll procedures or their employment rights. In this employee handbook example the paragraphs are brief and written simply, so that everybody can understand the information being shared. Error logging in. The handbook guarantees uniformity in how employees are handled; managers and business owners can consult it when responding to employee inquiries, making decisions, or enacting performance-related remedial measures. They may be set by us or by third party providers. Existing employees should get a copy of the handbook each time it is updated. This will help you visualize the structure of the employee handbook you are making. Where to sit, what happens at lunch, illness and vacation policies. An employee handbook tells your employees what to expect, and should be written in easy to understand language. Your business's code of conduct is the first place employees should look when they have questions about ethics and compliance. Here are some employee handbook design top tips: Use icons, images, tables, illustrations, graphs and charts in your employee handbook to break up your content to make it engaging and interesting to look at. This means . Learning about the companys history, mission, and core values can increase employee engagement and loyalty. However, through the use of exit interviews, you can identify key areas of improvement in your company culture and leadership through the employee's constructive feedback. It contains everything about everything that anybody might need to know about working within your organization. The information should be communicated and displayed in a clear and easy to follow format. In essence, an employee handbook is a simplified document used by employees, whereas a policy manual is an exhaustive policy document, for use by management and Human Resources (HR). To make things easier for you, Zenefits offers free employee handbook templates and a customizable employee handbook builder. Using fonts like a pro can seem overwhelming but just remember: Most decorative to least decorative = headers to body. New to graphic design and not sure how to effectively use icons? Make sure your employee handbook is accessible to everyone, like EF Education First has. An employee handbook can be crucial in building a positive workplace culture and employee loyalty, but theyre not easy to write. This covers the details on how your organisations will not tolerate and then will deal with harassment or discrimination in the workplace. Including one of these as part of an employee handbook will help employees know what is deemed unacceptable behaviour in relation to equal opportunities. Incorporating an employee handbook template into your company's employee manual will help ensure you have a set of rules and guidelines to follow. What should I be thinking about if I'm looking to expand my workforce globally? While they can serve as inspiration, your own employee handbook needs to reflect the characteristics of your company, including personality, norms, and legal requirements. January 23, 2023 Employee handbooks are the go-to documents within every company. HubSpot's Employee Culture Guide offers simple, concise information on each slide while still taking employees deeper into what the company has to offer. An employee handbook not only serves your new staff, but your old staff as well. Tip: Use Netflix's "straight to the point" approach to keep your handbook efficient. Its one of many usefulintegrationswe provide. For example, you should also consider the following additions:: Make losing documents a thing of the past. Calculator overtime pay for your employees quickly. From a code of conduct to benefits and perks to employment details, this employee handbook template has everything you need to start your own company policies. Easily share documents with employees and access them from anywhere to streamline your HR admin. Employee expectations usually outlined in the. You will want to create an environment where raising a grievance about these issues is as seamless as possible. In this employee handbook example an entire page has been dedicated to what to expect on the employees first day. Tip: Want your company to feel connected? Please check your login credentials and try again. Companies should review their employee manual annually at the very least to ensure it is reflective of societys unavoidable changes. An employee handbook is primarily an employee facing document, so this is the ideal place to outline your employees rights and obligations related to employment but in plain English instead of the legal-jargon native to contracts. Think about the presentation of your handbook - take your time with the layout and format making sure to engage employees visually. Its about the conditions your employees work in. Tip: Use rich visuals and a little bit of humour to keep your employees engaged like Hubspot. However, you will find that some points you should include in an employee handbook are required by law, such as a health and safety policy or data protection policy. Valve's handbook is a go to example shown by it going viral in 2012. Employee handbooks can paint a clear understanding of what their supervisors expect of them. Ive also included premade employee handbook templates and lots of employee handbook examples. This is an important process in tackling harassment and discrimination. This policy covers areas such as the use of company electronics to use personal social media. Zappos' culture book published for public viewing in 2014 is a great example of how to do company culture right. Your handbook should explain how employees clock in for shifts. It is also a road map for employees, clearly outlining what behaviors and work patterns are acceptable to the company. When joining your company, they want to learn how they can divide their time between work and leisure or out-of-work responsibilities. However, many federal and state laws require employers to inform employees of their rights in the workplace. Its important that the colors you use in your employee handbook reflect your organization and your company culture. What are some strategies to manage employees who work virtually? Of course if you have brand fonts it is important to use them. Download this free comprehensive guide and calendar with 100+ key dates, deadlines, and reminders for HR staff. 1. So, start building your employee handbook today! In other countries like the US, however, no federal or state regulations require an employer to have an employee handbook. Ours is included in all employment offer letters, in the onboarding process and pinned on Slack. Argentina Australia Belgi (Nederlands) Belgique (Franais) Brasil Canada (English) Canada (Franais) Deutschland Espaa France Hong Kong India Ireland This sweet but simple employee handbook is perfect for the business! Especially if theres a disciplinary process involved. An employee handbook is sometimes called an employee field guide or a staff manual. This has become increasingly important with the advances in technology and an increase in remote working. It contains relevant information about the company and it serves as a reference for any employees who have questions about the policies and procedures of the company. Your harassment policy should clearly state what is expected of employees in regard to their behaviour. It provides new hires and employees with information about the company, such as its: Mission Vision Values Policies Procedures Working conditions Code of conduct/behavioral expectations However, this can easily lead to miscommunication, confusion, and chaos. This is particularly useful when showcasing the range of benefits your company offers. Disqus' culture book has a great balance between legal policies and company culture, starting with the legal stuff, like employment law. It is simple yet effective with short sentences and no playful humour unlike some of the other strong handbook. Maintaining that the employee manual is accurate and up-to-date is essential in ensuring your employees are well-informed of policies and procedures and that your business is achieving the cultural benefits of having an employee handbook in the first place. How can I help my hiring team provide a great candidate experience? But when your employees check back in with your employee handbook they are likely to be looking for a specific piece of information. An important item to include alongside your equal opportunities and harassment policies is your grievances procedure. Here are the contents of our Employment Basics template: This section describes what your workplace is and should be like. 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TheHubspot manualmade it on this list because it does so much using a standard PowerPoint style. It also lists what employees can expect from the employer. An employee handbook, staff handbook or handbook for employees, is a collection of an employer's policies, practices and procedures in one accessible document. Please ask your attorney to review your finalized policy documents or Handbook. There is a lot of information that employees need to know when starting a new company. Ask them what they think the most important thing to communicate to new hires would be. Houston took a comedic approach to their employee handbook with witty text telling their new employees it will be ok. These cookies help us provide enhanced functionality and personalisation, and remember your settings. Streamline hiring, onboarding, and employee documentation into your workflow. For example, in your employee handbook you will tell your employees that they can work remotely for one month each (one of the perks at Venngage! On its own, it should be sent to employees within two months of starting employment. Then build all the metadata columns. Attendance and Punctuality Include a section stating that employees are expected to be at work every day and on time. In other words, organize your employee handbook so that the most exciting information such as your company values and culture and employee benefits come first. This will give you the right to re-work or amend the handbook when employment law changes. These standards defined in the employee handbook can then be used when approaching an employee for disciplinary action or dismissal. However, if they are minor or non-detrimental and they are not part of the contract of employment, they can be updated in line with current legislation as and when required, without having to obtain your employee's agreement. A staff handbook gives your employees an overview of what's expected of them, and also what they can expect from you when it comes to things like holiday allowance. A comprehensive employee handbook presentation can inform new hires and get them excited to work for the company. Their employee handbook is an excellent example of how you can reduce the content to convey only the most essential information to the employees. Here are the policies included with tips on how to customize them to your own workplace: Your Code of Conduct provides a framework for employee behavior. Alongside this, employee handbooks will inform employees of what is expected of them in terms of their performance and work standards. Employee handbooks are truly a choose your own adventureno one size fits all scenario. For this reason, creating an employee handbook should be non-negotiable. Your restaurant employee handbook is the perfect place to outline how you expect everything to be done in your restaurant, from dishwashing to handling a health emergency. Read our Employee handbook sample here . For employees, a well-constructed, thorough and well-written handbook lets them know the company's expectations for . Still need inspiration? Time and Attendance. Once youve carefully crafted your employee handbook, its time to get it seen. If your company would like to create a custom illustration but you dont have budget, a really simple way to do so is to layer icons on top of each other to create a scene. This approach might not work for everybody, but if your company prides itself on its wit, sarcasm, and tongue in cheek approach to communications then this could work for you. But in the end, its vital to tailor your employee handbook to your own business requirements. From dress code to PTO policy and parking guidelines to reimbursement processes, a handbook is the most effective way to aggregate and share important information. Getting employees to read the handbook is another battle. What are some workforce trends I should be aware of as I plan for 2023? It is important to ensure the employee handbook is easy to find for everyone. Keep in mind, though, that examples are just that. It makes them feel appreciated and apart of a team as well as reducing employee turnover. #3 - HR Employee Handbook. An employee handbook is a document created by an employer (often the Human Resources team) to communicate employment and job-related information that employees must know. The Save-A-Lot management team includes Bill Shaner (PresidentandCEO), Frank Kerr (Vice President Of Retail Operations), and Mark Lacey (SVP of Human Resources and Governance, Risk and Compliance) . Some best practice tips for using headers: You can even use sub-headers within a page, like in this Diversity & Inclusion infographic: Avoid creating the dreaded wall of text in your employee handbook by breaking up the text into lists, columns or boxes. Its tone is very conservational making it easy to relate to. Include rules for meals and breaks, PTO, minimum wage, overtime, and fair workweek, for instance. Employee Onboarding Checklists: What to Include, 10 Ways to Prepare for an Employees First Day, Use It or Lose It Paid Time Off vs. Flex Time, 6 Tips for Crafting an Employee Dating Policy, 5 Example PTO Policies From Actual Small Business Owners. Employee handbooks are the go-to documents within every company. This will ensure you include all necessary materials to make your handbook effective. On top of those weve mentioned, there are a number of other elements that you should be aware of. Workable helps companies of all sizes hire at scale. Zaarly Employee Handbook is very similar to Sterlings, in that its a webpage with lots of colour and simple text. Outline workplace expectations for all employees including workplace ethics, behaviour and performance. Document all intended employment policies and procedures and collect them in a policies and procedures manual. We picked these sections because they're valid for small business owners in all 50 US states. Regular fitted pants worn at or near the waistline. Your data protection policy should include information on the principles of data protection and how your employees should follow them, how you process staff data and the handling of sensitive data.
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